Junior Bookkeeper / Junior Accountant
A three month contract role for a Bookkeeper/Junior Accountant has become available with a boutique client in Simonstown.
This is an opportunity to join a hard working, customer service and solutions orientated team. You will have a high level of attention to detail and will be comfortable taking responsibility for the processes that you own.
Key Responsibilities
Petty Cash
- Weekly reconciliation of petty cash and submission thereof with supporting documents.
- Ensure safekeeping of petty cash, no unauthorised access.
- Ensuring all expense invoices/supporting documents are valid and were authorised by the appropriate individual.
- Ensuring all cash received is kept in the petty cash box, and the full sales recording process (detailed below) is followed.
- Maintaining the petty cash float – notify the specified individual when petty cash top ups or bank deposits are required.
- Assist with bank withdrawals or bank deposits if required.
- Assist in training admin staff about the petty cash process.
Sales Recording Process – admin staff are responsible for receiving members at reception, signing them up on the system and receiving any payments from members via cash or card.
- Card sales:
- Ensure admin staff has correctly completed the daily sales sheet and have attached the related credit card receipts.
- Allocate receipt to the related invoices on the system.
- Submit credit card receipts and invoices on a weekly basis.
- Cash sales:
- Ensure admin staff have correctly completed the daily sales sheet and have attached the related cash receipt slips.
- Ensure cash received is safely kept in the petty cash box.
- Allocate receipt to the related invoices on the system.
- Submit cash receipts and invoices on a weekly basis (part of petty cash process).
- Assist in training admin staff about the sales recording process.
Refund Process
- Generate credit notes for the authorised refund and submit credit notes and proof of banking details to head office.
- Assist in training admin staff about the refund process.
Expense claims
- Collate expense claims and ensure they have been approved and include supporting documents.
- Submission to head office – monthly, within one week of month end.
- Assist in training admin staff about the expense claim process.
Attributes
- Honesty and integrity
- Excellent attention to detail
- Good verbal and written communicative skills in English
- Ability to work independently
- Assertive when required
- Good problem-solving skills
- Team player
- Positive attitude and excellent attendance record
- Flexibility to adapt to changes
- Ability to multi-task, prioritise and work efficiently
- Understanding of business principles and practices
Requirements
- Education: Bookkeeping/Accounting certificate/diploma.
- Experience: 3 – 5 years related financial experience.
- Previous gym bookkeeping/accounting experience – advantageous.
- Knowledge of Excel, Word, Accounting systems (Octiv – advantageous)
