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Junior Bookkeeper / Junior Accountant

A three month contract role for a Bookkeeper/Junior Accountant has become available with a boutique client in Simonstown.

This is an opportunity to join a hard working, customer service and solutions orientated team. You will have a high level of attention to detail and will be comfortable taking responsibility for the processes that you own.

Key Responsibilities

Petty Cash

  • Weekly reconciliation of petty cash and submission thereof with supporting documents.
  • Ensure safekeeping of petty cash, no unauthorised access.
  • Ensuring all expense invoices/supporting documents are valid and were authorised by the appropriate individual.
  • Ensuring all cash received is kept in the petty cash box, and the full sales recording process (detailed below) is followed.
  • Maintaining the petty cash float – notify the specified individual when petty cash top ups or bank deposits are required.
  • Assist with bank withdrawals or bank deposits if required.
  • Assist in training admin staff about the petty cash process.

Sales Recording Process – admin staff are responsible for receiving members at reception, signing them up on the system and receiving any payments from members via cash or card.

  • Card sales:
    • Ensure admin staff has correctly completed the daily sales sheet and have attached the related credit card receipts.
    • Allocate receipt to the related invoices on the system.
    • Submit credit card receipts and invoices on a weekly basis.
  • Cash sales:
    • Ensure admin staff have correctly completed the daily sales sheet and have attached the related cash receipt slips.
    • Ensure cash received is safely kept in the petty cash box.
    • Allocate receipt to the related invoices on the system.
    • Submit cash receipts and invoices on a weekly basis (part of petty cash process).
  • Assist in training admin staff about the sales recording process.

Refund Process

  • Generate credit notes for the authorised refund and submit credit notes and proof of banking details to head office.
  • Assist in training admin staff about the refund process.

Expense claims

  • Collate expense claims and ensure they have been approved and include supporting documents.
  • Submission to head office – monthly, within one week of month end.
  • Assist in training admin staff about the expense claim process.

Attributes

  • Honesty and integrity
  • Excellent attention to detail
  • Good verbal and written communicative skills in English
  • Ability to work independently
  • Assertive when required
  • Good problem-solving skills
  • Team player
  • Positive attitude and excellent attendance record
  • Flexibility to adapt to changes
  • Ability to multi-task, prioritise and work efficiently
  • Understanding of business principles and practices

Requirements

  • Education: Bookkeeping/Accounting certificate/diploma.
  • Experience: 3 – 5 years related financial experience.
  • Previous gym bookkeeping/accounting experience – advantageous.
  • Knowledge of Excel, Word, Accounting systems (Octiv – advantageous)