Job description

Leading importer and distributor of promotional apparel and headwear is looking for an experienced and dynamic Finance Manager to drive its finance and administration operations. The role reports directly to the Managing Director. Knowledge and an understanding of imports/exports would be preferable, but not a necessity.

Job responsibilities

• Establishing and maintaining strong financial and operational controls
• Maintaining the general ledger to trial balance using Sage Evolution, including month end journals and reconciliations of bank and key control accounts
• Managing cash and optimise cash flows, including preparation of weekly cash flow forecast and monitoring of bank accounts
• Reporting of overhead on a monthly basis to ensure rigorous cost control
• Stock controls.
• Assisting MD with procurement of stock from foreign suppliers, including taking out and managing forward cover and CFC accounts
• Processing of payroll (PAYSPACE) and salaries for all staff in the business and the maintenance of all staff contracts
• Overseeing creditors control, including reviewing reconciliations and weekly release of payments
• Overseeing debtors control, including reviewing of reconciliations and monitoring of debtors aging
• Maintaining fixed assets register and controls to safeguard the assets of the business
• Managing relationships, including external accountant, IT outsource company and insurers
• Preparing and submitting all statutory returns including VAT, PAYE, UIF
• Collating all necessary documentation for preparation of Income Tax returns by external accountant
• Preparing of annual plans and budgets

Requirements

• Minimum of B. Comm degree, with major in accounting or finance
• 5-10 years of experience in relevant role, demonstrating progressive responsibility for financial management
• Excellent computer literacy – MS Office with high competency in MS Excel. Must have good knowledge of Sage Evolution
• Highly commercial with ability to function well in entrepreneurial, owner managed environment
• Exceptional attention to detail
• Analytical with excellent numeracy skills
• Excellent people skills with experience in managing teams of people
• Strategic thinker with good problem solving skills
• Driven and energetic

Our client, based in Maitland, is seeking a Group Admin and Finance Manager. You will be required to manage the financial and administrative portfolios of the Group of Company which consists of two main operating entities and their subsidiaries (A packaging
manufacturing company and a property investment portfolio). They are seeking a financially astute individual with a strong learning mindset.

Responsibilities:

• Reporting directly to the Managing Director within the group of companies.
• Oversee invoicing of monthly rental to multiple tenants.
• Overseeing invoicing of monthly recoverables charges (electricity, water, etc) from multiple tenants.
• Load suppliers onto banking platform.
• Confirm and vet new supplier beneficiaries on the company’s banking platform.
• Oversee the authorization of payments from the company’s banking platform.
• Oversee the capturing of bank statements from banking platform onto the company’s Accounting system (accounting
  system is subject to change).
• Oversee, maintain, update and the capturing of supplier orders into the company’s Accounting system.
• Oversee, maintain, update and compile the monthly management accounts for various property related companies
  within the group of companies.
• Oversee, maintain, update and compile the monthly cashflow generated from various property related companies within the
  group of companies.
• Oversee, maintain and update Fixed Asset Registers for various property related companies within the group of
  companies.
• Oversee, maintain and update loan accounts balances between various companies.
• Attend to tenant queries if required.
• Oversee, maintain, update and prepare weekly and monthly payment runs (which take place every Friday at time of writing,
  however is subject to change).
• Oversee, maintain, update and prepare various VAT submissions for various property related companies within the
  group of companies.
• Oversee, maintain, update and prepare various SARS submissions (UIF, PAYE, etc.)
• Oversee, maintain, update staff records on the company’s HR/Payroll Management system.
• Oversee, maintain, update the reconciliation of customer and supplier accounts.
• Oversee, maintain, update the group of companies’ Cashflow Projections when required.
• Oversee, vet and approve or reject new customer credit applications for various companies within the group of
  companies.
• Liaise with relevant municipalities for various queries relating to various property companies within the group of companies.
• Liaise with external auditors to prepare Audited Financial Statements for various property companies within the group of
  companies.
• Oversee and manage the work done of the office, administrative and accounts team/department within the
  group of companies.
• Arrange for maintenance at various properties if required.
• Continuously work to streamline the administrative and accounting processes of the business whenever and however
  possible.
• Compile new lease agreements for various tenants within the group of companies as required.
• Review new and existing lease agreements for various tenants within the group of companies as required.
• Work with banking and lending partners to conclude various financial transactions as required (this may include, but is not
  limited to; restructuring of mortgage bond facilities, new mortgage bond facilities, foreign exchange facilities, account
  overdraft facilities, credit applications, and the like)
• Oversee and compile new and existing Contracts of Employment for various staff members within the group of
  companies as and when required.
• Work with auditor to create and submit various IRP5 and tax information for various staff members within the group of
  companies as required.
• Create and report on market studies when evaluating new capital investments through the group of companies.
• Complete various documentation relating to the acquisition of various capital investments throughout the group of
  companies (such documentation may include, but is not limited to: Offers to Purchase, finance applications, and the like).
• Circulate various reports that may be required against a schedule (such reports may include, but are not limited to: Returns on Investments, debtor and creditor age analysis’, company budgets, turnover monitoring, expenses monitoring,
  and the like).
• Support the Managing Director’s initiative to grow and expand the business and it’s related companies wherever and
  whenever possible.
• Serving the best interests of the Company in order to achieve the goals and ambitions as outlined and agreed upon by the
  Board of Directors, which may be subject to change from time to time.
• Oversee the day-to-day administrative duties within the company including, but not limited to, emailing, writing and
  compiling of documents as needed, creation of excel spreadsheets as required, creation of presentations as
  required, assisting factory and office staff with administrative duties as required, maintaining accurate files of important and
  relevant documents, maintaining a tidy workspace, scheduling and attending meetings as required.
• Recruit, select, train, assign, schedule, coach, counsel, and discipline staff where necessary.
• Assist in the development of business plans that cover sales, revenue, and expense controls.
• Assist the Managing Director in creating sales plans that fall in line with the Cashflow Projections and other financial plans
  already set out.
• Work alongside Managing Director in maintaining positive relations with business partners, shareholders, authorities,
  suppliers, and customers.
• Building and enhancing the Company’s profile whenever necessary.
• Oversee the compiling of accurate monthly and annual financial statements, which is inclusive of all journals and other
  financial record keepings.
• Scheduling monthly and/or quarterly board meetings between board members and executive staff and compiling necessary
  information relevant to such board meetings between companies within the group of companies.
• Coordinating with the Managing Director on his initiatives for the Company’s business operations, financial performance,
  investments, and ventures.
• Support the Operations Director’s initiatives for the Company’s business operations, maintenance planning and administrative
  requirements where necessary or possible.
• Ensuring timely and accurate funds are paid for creditor accounts, salaries and wages, and other company expenses for
  all companies within the group of companies.
• Ensuring timely and accurate funds are paid by debtors for all companies within the group of companies.
• Drawing up, negotiating, and agreeing to contracts for both debtors and creditors in coordination with the Managing
  Director as necessary in respect to the requirements of the company within the group of companies.
• Overseeing the interview process and employment of new staff in your department and where necessary.
• Ensure that disciplinary procedures are followed properly by all staff members between the group of companies.
• Monitoring company operating expenses and oversee budget activities.
• Ensure orders are placed on suppliers as necessary for various projects between the group of companies.
• Updating executive staff and board members on financial performance of the company as and when required.
• Maintain positive relations with business partners, shareholders, authorities, suppliers, and customers.
• Enter into appropriate negotiations with, but not limited to wherever necessary; landlords, subtenants, municipal councils,
  electricity and other service suppliers, courier services, telecommunication and internet providers, external human
  resource agencies, recruitment agencies, lending partners, machinery and equipment suppliers, and the like.
• Delegate tasks for completion to staff that report directly or indirectly to you and/or your department throughout the
  group of companies.

Essential Qualifications Experience and Skills:

• University Degree is not a requirement, however tertiary certification of some sort is a requirement.
• Experience in managing accounts and administrative people within your department.
• Strong experience with the full Microsoft Suite (including Excel, Word, PowerPoint, OneDrive, Outlook, etc.)
• Strong computer skills.
• Pastel Accounting and/or Sage300 accounting system experience.
• Ability to manage the accounts and administrative department when all members are under pressure to deliver certain requirements according to deadlines provided
• Ability to work with various departments in the business as required (Sales, Operations, maintenance, logistics, etc)
• Ability to work remotely if required.
• Ability to work under pressure and at the highest standard.
• Reliable transport to and from work.

An established company in the medical industry is seeking an Accountant, who will be responsible for reviewing and maintaining all financial systems, policies and procedures, as well as being responsible for identification, recording, valuation, accounting, reporting, and timely capitalisation of capital projects.

Key Responsibilities:

Systems Accounting

• Scope, review and improve financial systems practice and performance by designing and implementing internal control systems.
• Design, document and embed coherent financial systems, and build templates to meet the organisation’s reporting requirement.
• Review, update and maintain financial systems policies and procedures, and resolve financial system problems.
• Troubleshooting and fixing finance related system issues.
• Training and supporting finance team members in the use of financial systems and procedures.
• Training and supporting business with use of finance systems.
• Taking responsibility for new implementations of the financial systems.
• Maintain knowledge of the latest developments and use of financial systems.

Fixed assets

• Ensure the development of and implement policies, systems, and procedures to identify, record, value, depreciate, account and report on fixed assets and comply with Accounting Standards and requirements.
• Ensure consolidation of fixed asset information to enable a complete and accurate record of the identification, location, and value of fixed assets.
• Carry out the revaluation of fixed assets and asset verification as required.
• Reviewing the assets processed and ensuring that the correct category and write-off period was identified.
• Reconciling the fixed assets against the fixed asset register and GL and identifying/investigating any discrepancies.
• Monthly wear and tear calculations

Technical

• Using technical capabilities to assist in preparing annual financial reports and business account.
• Assisting with interpreting and implementing new reporting amendments and standards.
• Offering support and training to accounting team members after implementing new standards, policies and regulations.
• Collaborating closely with department heads and other team members to ensure the changes made still allow the accounting team to function properly.
• Adding improvements to the company’s policy documentations and procedures to enhance the overall quality of financial report efforts.
• Serving as the main contact for external auditors on most technical accounting matters.
• Helping prepare technical accounting papers for review by the auditing committee.

Accounting

• Monthly processing of journals
• Monthly management account preparation
• Yearly audit pack preparation

Ad hoc

• Assisting the Finance Manager with any Ad hoc queries
• Assisting the Accounting Supervisor while on leave

Candidate Requirements:

• Advanced Microsoft Excel
• Bachelor’s degree in accounting, finance, or related field.
• Experience of designing, implementing, and managing finance processes and policies.
• 5 years systems and accounting experience
• 2 – 4 years of Fixed asset experience
• Proficiency in accounting software and ERP systems
• Sage Intacct or any other ERP experience advantageous
• IDU budgeting and reporting experience will be advantageous.
• IFRS experience will be advantageous.

Key Characteristics:

• Analytical thinker and inquisitive nature.
• Proactive and the ability to work and think independently.
• Flexible and Team player.
• Systems/efficiencies driven.
• Strong Attention to detail.
• Accuracy and high level of numeric ability.
• Results driven and adherence to deadlines.
• Excellent communication skills, both written and verbal.
• Good planning and organizing skills.
• Passion to improve and work with automation

The Company’s approved Employment Equity plan and targets will be considered as part of the recruitment process aligned to the Group’s Employment Equity strategy.

Our client is looking for an experienced Executive Assistant to provide administrative support to the greater team of the company, including front-of-house duties, office management, travel management, and executive assistance. In this Cape Town based Front-of-House & Office Administration role, you will be working within their close-knit team of highly experienced Investment professionals comprising almost 40 people based in Cape Town, Johannesburg and the UK. This is a key role that is the first point-of-contact for their clients, that requires maturity, confidence, calmness, awareness of the differing needs and characteristics of individuals, diligence, accuracy, a “can do” attitude, and the ability to work independently across multiple concurrent activities. The role is responsible for creating and maintaining a welcoming and pleasant environment for their clients and visitors, and for maintaining a pleasant office environment for the team members. The broader responsibility of the role covers a range of other activities within the areas of office management, client service and compliance, together with responsibility of assisting the team with various planning and administrative activities.

Experience and Requirements:

• The ideal candidate should be excited about working in a fast-paced environment, can support a large team and is able to work across multiple time zones.
• Must have previous experience as an Executive Assistant, or similar, with a minimum of ten years’ relevant experience, with a major portion of their experience gained through working within a professional services firm and ideally with some experience of working within the financial services industry.
• The company manages various South African, African and Global strategies and travel extensively, so it is essential that the successful candidate has experience in organizing complex global and local travel arrangements.

Responsibilities:

• Providing administrative support for Investment teams, including but not limited to diary management and general administrative support such as printing and binding, producing letters, booking couriers, taxis, rooms, organising team events etc.
• Extensive Travel Coordination: creating itineraries for complicated local and global business trips, including the booking of flights, accommodation, transfers and submission of applications for visas.
• Meeting Coordination: arranging logistics for both internal and external meetings over various time-zones and different mediums; face to face, video conference, audio conference and telepresence.
• Front-of-house (incl. reception and switchboard), which includes; liaising with staff and clients, operating a switchboard, including the ability to handle calls in a professional manner, taking and passing on accurate and detailed phone messages in a timely manner.
• Maintaining client meetings and calendars.
• Office Management and general office administration, including ordering and managing all stationery and office procurement requirements.
• Proactive thinking to anticipate issues in multi-time zones.
• Compiling and distributing meeting packs in a timely manner.
• Monthly management of payments & expenses for the team.
• Receiving, distributing and processing all incoming and outgoing documentation, including international and local couriered deliveries.
• Managing relevant HR systems and processes, including leave.
• Coordination with the IT department.

System Skills:

• Extensive Outlook experience and complex diary management
• Microsoft Word, Excel and PowerPoint

Personal Attributes:

• Excellent interpersonal and communication skills; ability to be clear and concise when passing on information
• Strong organisational skills
• Ability to be proactive and think quickly
• Ability to build and maintain relationships on all levels
• Ability to use own initiative
• Confidentiality and ability to handle sensitive matters at all times
• Composure under pressure
• High attention to detail
• Strong gatekeeping skills

Our client, a leading omni-channel betting and gaming platform based in South Africa, is seeking an HR Consultant/Manager. Since the launch of their first retail branch in Cape Town in 2016, they have constantly been expanding and finding new ways to offer their customers the very best betting experience. They prioritize the well-being of their customers and support responsible gambling. The company’s core values include unity, integrity, responsibility, enthusiasm and ingenuity.

This position would require the candidate to assist in both HR administration as well as Payroll administration.

REQUIREMENTS:

• Matric, HR Diploma or Certificate
• 2-3 years’ experience in a similar role
• Computer Literate in all MS Packages
• Excellent time management and organisation skills
• Self-Motivated, Meticulous, and Deadline driven
• Must demonstrate the ability to handle large volumes of data, information, projects, and tasks at any given time and still be able to deliver quality work on time
• Drivers licence advantageous

DUTIES:

HR

• Prepare HR documents, type HR meeting minutes & maintain filing systems
• Track and update employee information and data
• Maintain personnel employee files
• Draw up and issue contracts for new employees
• Advise employees on basic HR queries, escalating to the wider team as required.
• Support the wider team with ad hoc duties and projects as required, including but not limited to supporting with routine compensation matters, providing information for audit requests, preparing information for management reports .
• Submit attendance reports to the General Manager
• Prepare all permanent and contract personnel files
• Check time and date on clocking system
• Print daily current absenteeism report and hand to the retail manager
• Obtain Site Attendance Register, check late coming/absence notifications
• Prepare timesheets, monitor leave, submit calculated timesheets for processing
• Distribute payslips and handle queries
• Update the training database & keep record of training committee meetings

Payroll

• Manage the end-to-end payroll administration for staff payroll across multiple locations, ensuring that all authorised payroll changes are implemented and actioned accurately, to meet all payroll and statutory reporting deadlines.
• Ensure all payroll related functions are processed within the deadlines (including benefits contributions and relevant recons).
• Ensure all HR payroll related information is kept up to date, including correctly processing all starters and leavers.
• Maintain accurate records of all payroll transactions, instructions, and requests in a confidential manner; ensuring that all records are available for audit as required.
• Manage and respond to all matters and queries relating to payroll from employees and vendors.
• Assist with BBBEE annual audit.
• Assist in the preparation of annual Employment Equity Reports.
• Assist in the preparation of Workplace Skills Plans (WSPs) and Annual Training Reports (ATRs)
• Contribute to improving HR systems, processes and practices.